Receptionist / Admin Assistant

Receptionist / Admin. Assistant

Monday–Friday | 8:30 AM – 5:00 PM
In-Person Position
Full-Time | Permanent
Immediate Start Available

We are a busy and growing electrical service company in Kelowna seeking a friendly, organized, and detail-oriented Receptionist / Administrative Assistant to join our team.

This role is essential to keeping our daily operations running smoothly. If you enjoy multitasking, and take pride in providing exceptional customer service, we would love to hear from you!

Key Responsibilities:

• Greet and assist walk-in customers and visitors in a professional manner
• Answer and assist with phone calls
• Respond to routine inquiries and provide information and quotations
• Schedule service calls, appointments, meetings, and confirm work order details
• Coordinate and monitor technician schedules and timelines
• Send appointment reminders and follow-ups
• Manage client relations, billing, and invoicing
• Perform basic bookkeeping (accounts receivable, payables, receipts)
• Open, sort, and distribute incoming mail and email
• Maintain and update customer files, records, and databases
• Data entry, word processing, drafting correspondence
• Operate office equipment (computers, printers, photocopiers)
• Provide administrative support as directed
• Perform additional administrative duties as assigned

Qualifications & Skills:

• Minimum 2 years related reception/office experience (asset)
• Minimum 1 year office experience required
• Proficient in Microsoft Windows, MS Word, Outlook, and Excel
• Strong data entry and word processing skills
• Excellent time management and multitasking abilities
• Strong written and verbal communication skills
• Professional phone etiquette and interpersonal skills
• Ability to follow instructions quickly and work efficiently

Ability to work independently and as part of a team

If you are dependable, organized, and ready to contribute to a busy and professional office, please send a resume to hotwirejobs@hotmail.com